Electronic Storage Of Personnel Records

The space savings alone can be significant.

Electronic storage of personnel records.

No loss of official personnel documents due to filing and routing errors. Also the federal e sign law generally. 60 1 12 60 300 80 and 60 741 80 require that contractors preserve complete and accurate personnel or. Reduced costs associated with storage maintenance and retrieval of records.

Paper based filing systems take up a lot of room especially when you factor in the files that must be kept even after an employee leaves. Specifically ofccp regulations at 41 c f r. Electronic transfer of human resources hr data. If your company is considering implementing a paperless human resources department read on for legal.

Although electronic storage of personnel records is permissible under federal employment laws employers must be mindful of the statutory rules relating to document retention periods and. Integration with agency s human resources information systems hris. Additionally some files should not be kept together such as personnel records and medical files. There are numerous benefits to electronic storage of employee files.

For example the dhs lets employers fill out and store i 9 forms electronically the eeoc has approved electronic records for title vii ada and adea documents and erisa regulations allow for electronic recordkeeping.